Officer FAQ

Paperwork

Q. What's the deal with the Chapter Project Reports?
A. You need to write a chapter report on any TBP event you lead and e-mail this report to the Historian. A link to this report may be found at the bottom of the officers page. These give us recognition for our activities, and are required for the Chapter Project Awards and the RC Mathews Best Chapter Award. The chapter also gets a monetary reward for these awards.

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Website updates

Q. How do I change/cancel my office hours?
A. E-mail the Webmaster to update the information online for permanent changes, or post an announcement for a temporary change.

Q. How do I post/unpost/update information on the website?
A. Send all the required information to the webmaster, preferably in the final wording and format to be posted online.

If you wish for files to be posted/linked directly online (e.g. handouts/forms), it is generally preferred that these files be in PDF format because PDFs are formatted the same way on all PDF viewers on all operating systems. However, in the case that the file is a form meant to be filled out on the computer (e.g. the electee exam), then a Word DOC may be more appropriate.

If you wish for contents of files to be posted directly online (e.g. electee/member sign-in spreadsheet), then you can send your original Excel file, Google Document, etc, to the webmaster an s/he will format it. Note that formatting these into HTML can take a while, so please don't send them frequently unless needed for some reason.

Q. How do I post/unpost/update an event on the calendar?
A. E-mail what you want posted to the webmaster. More flexibly, you can ask the webmaster for access to our Google Calendar. You will need a Google/Gmail account for this. Note that the title for the events should look like:

    {TYPE}: {Short title} @ {Location}

The {TYPE} (in all caps) is the type of activity (e.g. SOCIAL or SERVICE) or the name of the activity if it's an ongoing activity listed on the service page (e.g. SECME or GATORTRAX or CLOCK TOWER or just CLOCK). You want the entire title to be as short as possible since it's being displayed on the Upcoming Events area on the left.

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E-mail

Q. How can I contact all the officers/members/electees?
A. There are three mailing lists available:

• TBP-OFFICERS-L@LISTS.UFL.EDU - officers
• TBP-L@LISTS.UFL.EDU - members
• TBP-ELECTEES-L@LISTS.UFL.EDU - electees

Keep the following in mind when sending an e-mail to these lists.

• Only those in the TBP-OFFICERS-L list can send an e-mail to these lists.
• TBP-OFFICERS-L is subscribed to TBP-L and TBP-ELECTEES-L so that it receives all e-mails sent to either of those lists.
• The sender will not receive the e-mail he/she sent, but a confirmation that the e-mail was sent.